3 Critical Elements Any Visitor Management System Must Have

Visitor Management System

Designing the right visitor management system means focusing on security as well as efficiency.

For many facilities, maintaining effective security systems isn’t optional—it’s a must-have. It’s important to ensure that any guests to the building are in places they should be allowed access to and aren’t straying off into any sensitive zones. Larger buildings are especially hard to secure, because the more access points and areas with differing levels of security clearance a building has, the more vulnerabilities that are introduced. The good news is, there are plenty of options out there in terms of technology to make managing all of this much easier. Visitor management systems are especially important for any building that may have guests and today we’re looking at three elements that any effective visitor management system much have.

Maintaining Security

The first principle that is critical to a functioning visitor management system is integration with security devices. Whether this means working alongside access control systems, optical security setups, or other means of security, it’s important that there’s some security aspect to managing guests. Doing so could make it much easier to quickly lock down parts of the building in emergency scenarios and allows for a much more secure building overall. You don’t want your guests to feel impeded upon, but you do want a system that is secure enough that you’re not leaving any blatant vulnerabilities exposed.

Remember Compliance

There are plenty of industries that are now requiring a visitor management system to be installed within their buildings. Digital systems do this well because they keep records of who accessed what areas and when they did so, which is sometimes required to prove that the building was in compliance with the standards set. It is important to develop your system in such a way that any signatures, names, keycard swipes, or pin codes entered are all recorded and compiled in a way that is usable.

Scalability Matters

Remember that these technologies are constantly changing and evolving to be more effective. If you’re implementing a visitor management system across multiple facilities, it’s important to set standards so that it is easier to upgrade across the board when the time comes. In any case, you want to make sure your system is set up in such a way that it can easily be upgraded and managed and that something like employee turnover won’t impact your ability to do so, which is why documentation is such a critical part of the whole process.

Get in Touch with FiberPlus

FiberPlus has been providing data communication solutions for over 25 years in the Mid Atlantic Region for a number of different markets. What began as a cable installation company for Local Area Networks has grown into a leading provider of innovative technology solutions improving the way our customers communicate and keeping them secure. Our solutions now include:

  •     Structured Cabling (Fiberoptic, Copper and Coax for inside and outside plant networks)
  •     Electronic Security Systems (Access Control & CCTV Solutions)
  •     Wireless Access Point installations
  •     Public Safety DAS – Emergency Call Stations
  •     Audio/Video Services (Intercoms and Display Monitors)
  •     Support Services
  •     Specialty Systems
  •     Design/Build Services

FiberPlus promises the communities in which we serve that we will continue to expand and evolve as new technology is introduced within the telecommunications industry.

Have any questions? Interested in one of our services? Call FiberPlus today 800-394-3301, email us at info@fiberplusinc.com, or visit our contact page.  Our offices are located in the Washington, DC metro area, Richmond, VA, and Columbus, OH.  In Pennsylvania, please call Pennsylvania Networks, Inc. at 814-259-3999.

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This entry was posted on Friday, February 1st, 2019 at 1:40 pm . You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.